Administrative Services and Communications

• Barbara Keyani
• Administrative Services and Communications
• (805) 963-4338, extension 6206
• E-mail: bkeyani@sbsdk12.org

Essential Responsibilities of Administrative Services and Communications:

• Provide administrative support to the superintendent in carrying out projects to meet the needs of all school sites, district departments, and the Board of Education. Special projects as assigned.
• Create internal procedures for the development and processing of board policies and administrative regulations.
• Coordinate a timely response to Public Records Act requests.
• Edit Board of Education agendas; coordinate translation services for board meetings; monitor taping and government access t.v. airing of Board of Education meetings; oversee duplication of board meeting tapes/DVDs and process requests for said recordings; periodically work with the transcribers regarding preparation of board minutes.
• Edit and monitor production of the annual School Accountability Report Cards.
• Develop certain administrative protocols and procedures.
• Support the emergency preparedness, crisis planning and response needs of the district.
• Serve as a liaison to the county elections office, law enforcement and other emergency and/or government agencies, and the community.
• Provide coordination and/or technical support regarding complaints or investigations.
• Project research, oversight, and/or management, as assigned.
• Serve on various internal and external committees for the purpose of gathering/disseminating information to meet school, parent, and/or community needs (e.g., Measure V bond oversight committee, ADL Education Committee, parent advisory committees).
• Co-chair the Diversity Advisory Committee; support other diversity-related and safe schools projects.
• Monitor biannual staff training on hate crimes and bias-related incidents.
• Develop letters and materials that support high academic standards and expectations.
• Coordinate multiple recognition programs and events that acknowledge the dedication and hard work of principals, teachers, students, and community partners, including the annual Employee Appreciation Day.
• Assist with donations of financial resources and accept/distribute donations of goods and services.
• Collaborate with schools and district departments to identify information needs, then supervise and/or create, edit, produce, and distribute various forms of communication that address those needs (e.g., coordinated advertising campaigns).
• Coordinate or support school and/or district outreach efforts.
• Coordinate district-based mailings, as needed; assist with site-based emergency letters, as necessary.
• Expand a pilot program for online registration forms in order to save money and improve staff efficiency.
• Plan and coordinate conferences and special events such as the annual management retreat, staff professional development trainings (involving 450-600 employees per meeting), multi-agency emergency preparedness meetings, and crisis response training.
• Develop cost-effective advertising campaigns and create posters, fliers, display ads, and banners, as needed.
• Develop press releases (providing photographs as needed), letters to the editor, and work cooperatively with the media; maintain a current media database.
• Create multiple publications, providing photography as needed: e.g., Board Brief,FYI, Road to Renovation, Profile of the District, Fast Facts, Content Standards, School Accountability Report Cards review, Facilities Master Plan Updates; edit communication.
• Assist district/site staff in strengthening customer service skills.
• Develop and coordinate the content of the district’s Web site.