Special Projects and Communication

Barbara Keyani
Coordinator of Special Projects and Communication
(805) 963-4338, extension 206
e-mail

Essential Responsibilities of Special Projects and Communication:

Provide administrative support to the superintendent in carrying out projects to meet the needs of all school sites, district departments, and the Board of Education. Special projects as assigned.
Create internal procedures for the development and processing of board policies and administrative regulations.
Coordinate a timely response to Public Records Act requests.
Edit Board of Education agendas; coordinate translation services for board meetings; monitor taping and government access t.v. airing of Board of Education meetings; oversee duplication of board meeting tapes/DVDs and process requests for said recordings; periodically work with the transcribers regarding preparation of board minutes.
Edit and monitor production of the annual School Accountability Report Cards.
Develop certain administrative protocols and procedures.
Support the emergency preparedness, crisis planning and response needs of the districts.
Serve as a liaison to the county elections office, law enforcement and other emergency and/or government agencies, and the community.
Provide coordination and/or technical support regarding complaints or investigations.
Project research, oversight, and/or management, as assigned.
Serve on various internal and external committees for the purpose of gathering/disseminating information to meet school, parent, and/or community needs (e.g., Measure V bond oversight committee, ADL Education Committee, parent advisory committees).
Co-chair the Diversity Advisory Committee; support other diversity-related and safe schools projects.
Monitor biannual staff training on hate crimes and bias-related incidents.
Develop letters and materials that support high academic standards and expectations.
Coordinate multiple recognition programs and events that acknowledge the dedication and hard work of principals, teachers, students, and community partners, including the annual Employee Appreciation Day.
Assist with donations of financial resources and accept/distribute donations of goods and services.
Collaborate with schools and district departments to identify information needs, then supervise and/or create, edit, produce, and distribute various forms of communication that address those needs (e.g., coordinated advertising campaigns).
Coordinate or support school and/or district outreach efforts.
Coordinate district-based mailings, as needed; assist with site-based emergency letters, as necessary.
Expand a pilot program for online registration forms in order to save money and improve staff efficiency.
Plan and coordinate conferences and special events such as the annual management retreat, staff professional development trainings (involving 450-600 employees per meeting), multi-agency emergency preparedness meetings, and crisis response training.
Develop cost-effective advertising campaigns and create posters, fliers, display ads, and banners, as needed.
Develop press releases (providing photographs as needed), letters to the editor, and work cooperatively with the media; maintain a current media database.
Create multiple publications, providing photography as needed: e.g., Board Brief,FYI, Road to Renovation, Profile of the Districts, Fast Facts, Content Standards, School Accountability Report Cards review, Facilities Master Plan Updates; edit communication.
Assist district/site staff in strengthening customer service skills.
Develop and coordinate the content of the districts' Web site.