Bond Oversight Committee

October 16, 2002 Minutes

1. Call to Order
   Authorized by the Board of Education, the Santa Barbara High School District Bond Oversight Committee met at the Santa Barbara School Districts’ Administration Office, 720 Santa Barbara Street, Santa Barbara, CA.

   Committee members present:

   Kathy Abney, La Cuesta principal

   Ed Behrens, SMHS, assistant principal

   Mike Calhoun, DPHS parent

   David Cash, DPHS principal

   Jim DiCamillo, WLC Architects

   Moe Claydon, SMHS principal

   Gerrie Fausett, SBJHS principal

   Ann Fisher, La Cumbre MS teacher

   Dr. Deborah Flores, Superintendent

   Michael Gonzalez, La Cumbre MS principal

   Robert Gonzalez, Director of Facilities and Operations

   Nancy Harter, Board of Education

   David Hetyonk, High School District Project Manager

   Roger Himovitz, community member

   Barbara Keyani, Coordinator of Special Projects and Communication

   Bob Mark, Goleta Valley JHS

   Ramona Marten, La Colina JHS librarian

   David Ortiz, La Colina JHS principal

   Loretta Reynolds, La Colina JHS parent

   J.R. Richards, SBHS principal

   Kristine Robertson, GVJHS principal

   Larry Vranish, Dos Pueblos teacher

   Joe Wilcox, KBZ Architects

   Larry Vranish called the meeting to order at 6:06 p.m., and led the pledge of allegiance. He asked if there were any comments from the public. There were none.

   Dr. Flores stated that she would like to have more parent representation on the Bond Oversight Committee. She has been in contact with two individuals and, sometime in December, Tariq Kadri will be joining the group.
   

2. Review of June 19, 2002 Minutes
   Robert Gonzalez indicated the minutes of the June 19, 2002 meeting had been revised and were available at the back of the room. After giving everyone a few minutes to read the revision, Larry Vranish asked if there were comments or corrections. There being none, a motion to approve the minutes as submitted was made by J.R. Richards, seconded by Gerrie Fausett. The motion was approved unanimously.
   

3. Financial Report
   Robert Gonzalez distributed two financial reports. The reports conclude with fiscal year ending June 30, 2002. Michael Gonzalez asked if bond projects were on target. Robert Gonzalez stated that on the Measure V Financial Activity Report, the last column has been added to show the percentage spent of total budgeted amount for each line item. Roger Himovitz stated for the percentage figures to have any meaning, it would be helpful to include the percentage of completion. Robert Gonzalez also noted that the District has exceeded some of the Measure V allocations. Dr. Flores indicated the architects had been given the authorization to proceed with other modernization projects based on the assumption that Proposition 47 would be passed on November 5. She also stated that if the architects fees for these projects were removed from the budget, the District would be well under budget. Michael Gonzalez asked if the District had a list of projects the architects are working on, and again asked if bond funded projects were on target. Robert Gonzalez responded yes, the District is on target. He is working on a prototype financial sheet showing each project going to the Division of the State Architect (DSA). He began the prototype with Santa Barbara High School, will share it with Dr. Flores, and the subcommittee will review the format prior to distribution to the full Bond Oversight Committee. Joe Wilcox also stated the District is over budget on the hazardous materials category, which is difficult to predict prior to the beginning of a project.

   Dr. Flores reported that at the next meeting, the District will update the project schedule showing the work to be performed at all sites and distribute to everyone. The timeline will follow the projects through the 2006-2007 school year.

   Ann Fisher inquired about the person hired for the half-time accounting position. Robert Gonzalez stated that Carmen Rodriguez, a District employee in the Purchasing Department, was approved to fill the position.

   Project Updates:

   • Dos Pueblos High School met with architects today to discuss plans for bleachers, and finalized plans for the theatre construction;
   • San Marcos High School – auditorium renovation is scheduled for the first of the year;
   • SBHS – repaving parking lot and driveway is under way;
   • Goleta Valley Junior High School – modernization of campus to continue throughout the school year, and staff will be developing a plan for interim housing;
   • La Colina Junior High School – modernization of campus to continue throughout the school year, and staff will be developing a plan for interim housing;
   • La Cumbre Middle School – DSA is reviewing several sets of drawings for 2003 proposed construction;
   • Santa Barbara Junior High School – modernization is scheduled for next year, and auditorium renovation is to begin in December.

   A brief discussion followed regarding Monroe Elementary School, specifically how construction and classroom relocation during construction impacted students. Robert Gonzalez indicated that teachers moved their teaching materials, but not furniture, and that the move was done over the weekend. Dr. Flores stated that the transition worked well for Monroe and that the District would follow the same model at the secondary campuses.

   Dr. Flores indicated the District is looking for a better way of accounting for the bond funds. Software is available and, prior to the next meeting, she has arranged for Mr. Himovitz, Mr. Vranish, Priscilla Diamond, Robert Gonzalez, and herself to meet with the company representative for a demonstration.
   

4. Fundraising/Augmenting Bond Funds
   Dr. Flores reported that at certain sites, community and/or parent groups are raising additional funds to augment Measure V bond funds. Board policy has been established requiring that groups must reach 75% of their fundraising goal before the District goes out to bid on any project being augmented by a community group. Nancy Harter added that this 75% was separate and apart from any bond money. The YMCA is beginning a fundraising campaign to augment funds for the DPHS pool.
   

5. Summary of Completed and Pending Projects
   No report.
   

6. Public Relations Update
   Barbara Keyani handed out a press release and three newspaper articles printed during the summer. She is taking photos of projects to add to the web site. An August-September 2002 issue of the Road to Renovation was prepared and should have been sent home to all parents via the PTA newsletter. Barbara also indicated that a News-Press business reporter has expressed an interest in covering construction-related aspects of Measure V. Two 4’x8’ signs will be placed on the Dos Pueblos High School campus during construction, one will show completed projects, and the other will track projects that are in progress. A third sign was requested and approved calling attention to the geographic location of the Dos Pueblos High School auditorium. Sites that would like signs or banners should contact Barbara Keyani.
   

7. New Business
   No new business to report.
   

8. Adjournment
   Larry Vranish asked for agenda items for the next meeting. Please contact Dr. Flores if you have agenda items.

   The next meeting will be held on Wednesday, November 20, at 6:00 p.m.

   There being no further business, the meeting adjourned by Larry Vranish at 6:57 p.m.

   Respectfully submitted,
   Beverly Hays