Bond Oversight Committee

October 15, 2003 Minutes

1. Call to Order and Roll Call
   Authorized by the Board of Education, the Santa Barbara High School District Bond Oversight Committee met at the Santa Barbara School Districts’ Administration office, 720 Santa Barbara St, Santa Barbara, CA.Committee members present:

   Tomaso Falzone-Community member and Committee Chairmen

   Larry Vranish- DPHS parent and Vice-Chairmen

   Mike Calhoun- DPHS parent representative

   Michael Gonzalez- La Cumbre Jr. High Principal

   Carl Mayrose-Secondary Project Manager

   David Ortiz- Principal La Colina Jr. High

   Ramona Marten- La Colina Jr. High representative (librarian)

   Karen McBride- La Colina Jr. High representative (parent and staff member)

   Dave Cash-DPHS Principal

   Dave Hetyonk- Director Facilities and Operations

   Mary Stark- Asst. Supt. Business Services

   Loretta Reynolds-SMHS parent representative

   Sarah Griffin- DPHS parent representative

   Paul Turnbull- GVJHS Principal

   Kris Robertson- SBHS Principal

   Mike Couch- Asst. Supt. Secondary Education

   Barbara Keyani- Coordinator Special Projects and Communications

   Nancy Harter- Board President

   Tomasso Falzone called the meeting to order at 6:05 p.m. Flag salute was led by Larry Vranish
   Mr. Falzone asked if there were any public comments, there were none and so meeting proceeded
   

2. Introductions
   Mike Couch introduced Mary Stark, Assistant Superintendent Business Services and Carl Mayrose, Project Manager
   

3. Review/Approval of minutes
   Minutes of April and May meetings were distributed for review. Barbara Keyani requested the secretary’s name (Beverly Hays) be added to May minutes. There being no further additions or corrections to the April and May minutes, motion to approve by Dave Cash, second by Larry Vranish. Motion carried, minutes approved.

   Mike Couch had a few announcements to make:

   • Dr. Flores not present due to family emergency
   • Dr. Flores requested there be at least two parent representatives from each school.

   Tomasso Falzone added that it would be nice if parent representatives had some sort of background (e.g. retired architects and accountants). He reminded the committee that their main purpose is to oversee and second communicate back to their site.
   Mike Couch thanked the parents that were in attendance.
   

4. Committee Membership
   Larry Vranish asked who would be responsible in assembling the new 03-04 committee roster.
   Dave Hetyonk suggested new names be emailed to Alma Flores, Business Office Secretary (aflores@sbsdk12.org). Alma will put together the roster.
   

5. Financial Report and Software Update
   Mary Stark handed out a financial report. Time was given for committee to review the report. Mary then gave a general overview of the report and stated she is currently working on closing the books, and therefore the update she has for the committee is through the end of June.
   Dave Hetyonk also gave his input regarding the financial report and stated that most summer expenditures are not listed because they were posted in July for 03-04 fiscal year.

   A question and answers session then took place: Michael Gonzalez asked if we were on target and Mike Calhoun questioned the spending rate at Dos Pueblos.
   Mike Couch reminded the committee that ADA requirements will take priority in construction, due to lawsuit. Because of this, shifting will occur and some dates will change.
   Tomasso Falzone indicated that the committee was waiting to see where they were on the budget and that they would like to know how much money they currently have and how much will they have after all of the ADA lawsuit requirements are met.
   Dave Hetyonk and Mike Couch stated that there have been a lot of additions made to the actual plans due to the ADA settlement because a majority of the work was already included.
   David Ortiz questioned where the money for ADA construction is coming from. Dave
   Hetyonk explained that the monies are coming from Measure V, I98 and state matching funds.
   Dave Ortiz indicated that he was concerned that La Colina will have part of it’s bond allocation allocated to other sites. Dave Hetyonk reported he did not anticipate this would happen, but if it were it would be a Board of Education Action. Larry Vranish stated that each school’s wish list may shrink, but most of the work would get done.
   Michael Gonzalez asked if there was a system in place that would give us a running balance of allotments for each school. Mary Stark stated that the software update has not been completed because the half time accountant has not had enough time.
   

6. Bond Accountant Positions
   The committee questioned where the money for a full time bond accountant would come from. Dave Hetyonk stated the accountant would be paid for with bond money
   Larry Vranik recalled the full-time bond accountant position had been discussed during the summer. He stated that at that time they requested further information; such as: what would the salary be like? Would this be yearly contract? Is full-time necessary? What allotment of school would the money come from? Mary Stark reported that all of this information had gone to Dr. Flores in a memo and suggested that this item be moved to the end of the meeting so that she could gather the information that the committee was requesting.
   Dave Hetyonk indicated that he was assuming that the cost would be pro-rated from schools allotments. Mr. Falzone questioned if a full time employee was needed. Nancy Harter stated she thought it was very important that it be a full time position, because the committee will have to provide the community with full accountability of where the money has gone.
   

7. Proposition 47 Update
   Dave Hetyonk distributed an update report on Proposition 47 from a previous Superintendent’s bulletin. A question and answer session took place: Nancy Harter asked if Proposition 47 had been depleted? Dave Hetyonk indicated that it was close to done. Mr. Falzone asked if the district had received a check from prop. 47? Dave Hetyonk reported that checks usually arrive 30 days after the district request day.

   Mr. Fisher distributed handouts regarding remaining eligibility and spoke on the subject, indicating that the architects are not working fast enough.
   

8. Site Reports and Project Updates
   Dave Hetyonk stated that because of the cancellation of the 4:30 architect’s meeting and the distances traveled by the architects, he excused WLC from the meeting and extended the same courtesy to KBZ. He distributed report from WLC and KBZ architects regarding Measure V project status and gave updates on the projects: Some delays with work being done at Goleta Valley Junior High School. The office moved back in, phase I of classrooms started, extra asbestos containing tile was removed. Paul Turnbull reported that some issues have come up and some work has come to a halt, awaiting DSA approval. La Colina has also had some delays, auditorium work in process, classroom phase I in progress, office moved back in, extra asbestos containing tile is being removed.
   Dos Pueblos High School design of ADA/fire alarm/science lab package are 65%. Dave also talked about the stadium improvements that are upcoming. Santa Barbara High School has started phase IB work of ADA upgrades, elevator and music rooms. Phase IA work of ADA, roadway, water line and electrical infrastructure is almost complete. La Cumbre Junior High School is in progress with phase IA, fire alarm, and out to bid on phase IB, ADA work, elevator, and heating/ventilation. The Santa Barbara Junior High School Theater is 99% complete and ADA/lunch shelter project is out to bid. San Marcos High School fire alarm/low voltage wiring project is in progress and the auditorium is at least 2 months behind schedule. ADA requirements are also part of this project. Nancy Harter asked if the girl’s locker room renovations for Santa Barbara High School involved ADA issues? Dave Hetyonk indicated that it did not; that the location was the issue.

   Mr. Falzone thanked Dave Hetyonk for his report.
   

9. District Advisory Committee
   Nancy Harter indicated that this committee should be titled District Advisory Real Property Committee. The committee will be looking at what to do with the district owned properties and how to get our best dollar value. The committee should consist of at least twelve parent volunteers and she is hoping to get people with experience.
   

10. Public Relations Update
    Barbara Keyani had some handouts for the committee. She also presented a DRAFT Road to Renovation and stated that some corrections were needed. She will try to get it out for the next Bond Oversight Committee meeting. She indicated that it should then go out to all of the PTA members.
    

11. Bond Accountant Positions
    Mary Stark came back with the information the committee requested regarding the full time bond accountant position. She stated an additional $30, 800 dollars was needed and that this number included benefits. Nancy Harter asked if the business office would be able to absorb the cost and Mary stated that her office is very under staffed and therefore would be impossible to do so. Gerrie Fausett then moved to recommend to the Board of Education that the bond accountant position be expanded from half time to full time.
    Second by Dave Cash, motion passed.

    Meeting adjourned 7:50 p.m.
    Next meeting scheduled for 11/19/03, unless otherwise notified
    Minutes submitted by Alma Flores.