Bond Oversight Committee

February 18, 2004 Minutes

Call to Order and Roll Call
Authorized by the Board of Education, the Santa Barbara High School District Bond Oversight Committee met at the Santa Barbara’s School District’s Administration office, 720 Santa Barbara St., Santa Barbara, CA.

Meeting called to order at 6:05 by Chairman Tomaso Falzone

Members present:Tomaso Falzone (TF), Larry Vranish (LV), Mike Calhoun (MC), Mariann Cooley (MaC), Joe Wilcox (JW), Carl Mayrose (CM), Mary Stark (MS), Kathy Abney (KA), Kristine Robertson (KR), Marsha Bann (MB), Eugenia Walters (EW), Ivan Girling (IG), Jerry Chiu (JC), Dave Hetyonk (DH), Nancy Harter (NH), Jamie Kaner (JK), Mike Kaner (MK), Lito Garcia (LG), Ramona Marten (RM), Dan Zaich (DZ), Gerrie Fausett (GF), John Becchio (JB) Paul Turnbull (PT), Susan Salcido (SS), Dave Cash (DC), Barbara Keyani (BK), Tarik Kadri (TK), JIM DiCamillo (JDC), John Holehouse (JH).

Others present: Julie Avnit/President Spectrum Management Solutions (SMS), Craig Price/Legal Counsel

Flag Salute:
Led by TF

Committee members present introduced themselves.

Public comments:
No public comments
Review/Approval of Minutes
Minutes from the January 21, 2004 meeting were distributed for review and approval. It was moved and seconded that the minutes be approved. Motion carried, minutes approved.
Amendment of Bylaws
Copies of bylaws were handed out for the committee’s review. LV led a discussion regarding the chair and vice-chair positions. JC moved to have a term consist of a year and a half, from March 2004 through September 2005, seconded. Motion carried: 11 ayes, 0 noes, 0 abstain, and 2 absent.
LV noted that the committee would operate with the amended bylaws in item 5 in agenda, Nomination and Election of Officers.
Distribution of Updated Committee Membership List
DH reviewed the membership roster. GF requested Mike Fasth be added to Santa Barbara Junior High School.
Nomination and Election of Officers
LV noted the need to nominate a new chair and vice-chair. He stated the position will be immediately filled and that members could nominate themselves. MK nominated LV as chair, second by GF, no oppositions. LV new chair. JK nominated TF as vice-chair. TF nominated JK as vice-chair. GF moved to close, motion was seconded. DH distributed ballots for election of vice chair. LV announced, after counting of ballots, that TF was the new vice-chair. LV thanked committee members for their input and their trust.

TF announced there was a new member on the committee and introduced Ms. Walters as the new La Cumbre Jr. High Principal.
Overview Projects and Funding
BK distributed updated Measure V and Other SBHS District Projects chart. DH went over the changes on the chart, noting that bold dates were completed projects. A question and answer session took place. JDC reviewed the formulas used to calculate matching funds from the state. TF and NH suggested a short, basic presentation to clarify use of matching funds and it’s calculation. JDC recommended the committee visit the Office of Public School Construction website for a brief explanation.

Public comments:
Tony Fischer, Elizabeth Sorgman
Financial Reports
MS introduced Julie from SMS, designer of F.A.S.T., the accounting software for bond funds.
Julie spoke about her background and gave an overview of how the software was produced. She distributed a draft report. MS walked the committee through the DRAFT report. Question and answer session took place. TK questioned where the monies that were donated to SBJHS were listed. MS will look in to the amounts donated and where they were spent.
LV asked for comments/feedback. KR commented that the new format was an improvement. MS stated she would provide updates on a monthly basis. Committee commended MS for a job well done.
MS distributed Fund 35-County Schools Facilities Fund (prop. 47) and stated that the interest can be used, and is researching distribution to projects. MS is currently doing an internal audit, but a best practices audit may be recommended.

Public comment:
Elizabeth Sorgman, Tony Fischer
Distribution of Independent Review by Mr. Paul Neel and Discussion of Recommendations
Mr. Paul Neel’s report was distributed for review. TF recommended this be an agenda item for the next meeting so that members have time to assess the report.
Bond Fund Accountant Update
MS reported three good candidates had applied. Two were interviewed. Virginia Colina was hired and will start March 15th. MS expressed her appreciation to those who assisted her with the search and the interviewing.
Site Reports and Project Updates (architects)
JDC reported on the WLC projects: La Colina and Goleta Valley are progressing, La Colina is behind Goleta Valley but is moving forward, the Dos Pueblos ADA and modernization projects went to DSA last month and will start plan check on 03/18/04, plans will come back with comments about three weeks later and will then be resubmitted with responses to the comments, final approval may occur in late April, the administration and kitchen/cafeteria drawings are in progress, Dos Pueblos is about 90% complete with theatre drawings.
JW reported on KBZ projects: La Cumbre is 28% complete and is going smoothly, Santa Barbara Jr. is about 8% complete and is going well, Santa Barbara High 1B is 28% complete, the bleacher replacement started today, with most of the work occurring in the late summer.
Public Relations Update
Postponed until next meeting
New Business
No new business
Adjournment
Meeting adjourned at 7:40 p.m.

Minutes submitted by Alma Flores.