Bond Oversight Committee

April 21, 2004 Minutes

1. Call to Order and Roll Call

   Meeting called to order at 6:10 by Chairman Larry Vranish

   Members present: Joe Wilcox, Ivan Girling, Dave Hetyonk, Mike Kaner, Ramona Marten, Dan Zaich, Gerrie Fausett, Jim DiCamillo, Dr. Deborah Flores, Michael Gonzalez, Nancy Harter, Marsha Barr, Kristine Robertson, Tariq Kadri, Paul Turnbull, Larry Vranish, John Becchio, Craig Morgan, Mary Stark, Virginia Colina, John Holehouse

   Others present: Julie Avnit/President Spectrum Management Solutions (SMS), Matt Sommers/TBP Architects, Gary Moon/TBP Architects, Dave Weisman/SB Charter

   Flag Salute:
   Led by Paul Turnbull

   Public comments:
   David Weisman/Santa Barbara Charter reminded the committee that the Santa Barbara Charter School is still waiting for a home. He noted that the construction work at Goleta Valley Jr. High School has been very difficult for their school.

   Larry Vranish reviewed with the committee the guidelines for public comment.
   

2. Review/Approval of Minutes
   Minutes from the March 19, 2004 meeting were distributed for review and approval. Nancy Harter, requested it be noted she was not present at the March 19th meeting. She stated Lynn Rodriguez, board member, took her place. There being no further corrections to the March minutes, Mike Kaner moved the minutes be approved. Motion carried.
   

3. Public Relations Update
   No public relations update available.
   

4. By Laws – review of responsibilities
   Copies of the bylaws were distributed for the committees review. Larry Vranish asked if there were any questions and there were none. He requested they refer to the bylaws as necessary.
   

5. Financial Report Update (moved after item 6)
   Mary Stark introduced Virginia Colina as full time bond accountant. Virginia comes from Fidelity National.
   Mary Stark distributed a financial report and stated it was a DRAFT and will remain a DRAFT until it is brought completely up to date. She proceeded to give her report: the report is broken down by year by project, a number of donations were put in to the general fund account, these will be taken out and distributed as necessary, working on tying out monies. She stated the report is work in progress and when it is completed it should be a lot easier to use. She reported there is currently about five million plus dollars left and will not be enough to complete the work, therefore, some bonds needs to be issued. The process takes about 60-90 days and the district relies on bond counsel and bond consultants.

   Larry Vranish thanked Mary Stark and her group for their hard work.
   

6. Prop 55 – School Facilities Update
   Dr. Deborah Flores distributed a memo from Leslie Kasahara of School Facility Consultants and reviewed it. She reported that the district is in good shape for Prop 55 funding.
   

7. Dos Pueblos Theatre Project
   Matt Sommers and Gary Moon from TBP Architects. Shared with the committee a presentation with designs of the interior and exterior of the Dos Pueblos High School (DPHS) theatre project. TBP Architects reported that the project had just been submitted to the Division of State Architects (DSA) and that a number of design committee meetings and community outreach meetings had taken place. Depending on DSA approval, bidding may take place in January. If all goes well, construction should be completed by fall semester of 2006. The estimated cost is 8 million, although it may increase because of the cost of steel. Seating capacity is 741.
   Tarik Kadri questioned the handicap accessibility of the project.
   TBP Architects explained there was a lift available for handicap and that the best seats in the theater were handicap accessible, also parking is accessible.
   Dr. Deborah Flores shared her concern regarding the rising cost of steel and stated it was necessary to move forward and deal with the cost issues as they came about.
   Dave Hetyonk reported that notices were sent out to DPHS neighbors regarding the theater, the football stadium expansion, pool renovation, and creek restoration. Response letters and comments will be available.
   

8. Site Reports and Project Updates (architects)
   Joe Wilcox/KBZ Architects:
   • La Cumbre Jr. High School is 30% complete, worked around summer school schedule with contractor
   • Santa Barbara Jr. High School: working on the lunch shelter, the drawings for the next phase are back from DSA
   • Santa Barbara High School had bond site meeting, they are 40% complete with construction phase 1, gym bleachers will be built this summer, not enough power for the additional 5 elevators, electrical will have to go out to bid, the gyms are also going out to bid
   • San Marcos High School’s auditorium should be done soon, very impressive, all drawings have been submitted to DSA.
   Jim DiCamillo/WLC Architects:
   • Goleta Valley Jr. High School is 70% done. Paul Turnbull shared his concern about a teacher that had an allergic reaction to a portable. Mold was found and it was taken care of over spring break.
   • La Colina Jr. High School’s contractor is not doing well. They showed some progress but slowing down again. He explained that if the district decided not to stick with the contractor, they would have to go back to bid and that would not be productive. Larry Vranish asked at what point does the district start loosing money? Jim DiCamillo explained that the district does not loose money, yet, the contractor does.
   • DPHS drawings are in DSA since early January, waiting for response from DSA, working in conjunction with TBP architects with theater and power works, the swimming pool project is no longer on hold.
     
     
9. New Business
   No new business.
   
   
10. Adjournment
    Meeting adjourned at 7:25
    Minutes submitted by Alma Flores.