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October 19, 2004.

Bond Oversight Committee

August 18, 2004 Minutes

1. Call to Order and Roll Call
   Meeting called to order at 6:05 p.m by Chairman Larry Vranish
   
   Members present:
   Dave Hetyonk, Jim DiCamillo, Joe Wilcox, Michael Couch, Jan Zettel, John Becchio, Brian Sarvis, Larry Vranish, Tomaso Falzone, Tariq Kadri, Mike Kaner, David Ortiz, Ramona Marten, Mariann Cooley, Eugenia Walters, Carl Mayrose, Julie Henderson, Kris Robertson, Michael Gonzalez.
   
   Others present:
   Dave Beutel/Cannon & Associates
   
   Flag Salute:
   Led by David Ortiz
   
   Public comments:
   None
   
   
2. Review/Approval of Minutes
   Motion was made and carried to approve the June 17, 2004 minutes.
   
   
3. Public Relations Update
   Barbara Keyani shared pictures of various school sites showing upgrades and construction progress. She stated the pictures were available on the district web page.
   Brian Sarvis introduced himself as the new interim superintendent and requested the committee members introduce themselves.
   
   
4. Financial Report Update
   Mary Stark distributed a DRAFT financial report and reviewed It with the committee.
   A question and answer session took place. Items discussed included:
   • Roughly $3 million left from Measure V bond, with 5 million encumbered
   • A new $21 million bond is currently being issued.
   • Construction costs have gone up 3%
   • School’s “wish lists” may have to be cut
     
   Mr. Falzone questioned the word DRAFT on the financial report. Mary stated the word DRAFT would be removed from the report following the auditor’s review, in October or November.
   Mr. Wilcox asked if the $2 million donation from CYPAC was correct. Dave Hetyonk explained that it was not a monetary donation but rather a donation of various items, some of which were not part of construction.
   Mr. Kraner commended Mary Stark and her staff on all of her hard work with the accounting.
   
   
5. Issuing Additional Bonds
   Mary Stark addressed the issuance of a new bond for $21 million.
   
   
6. Follow-up on Master Schedule for Projects – Dave Beutel, Cannon Associates
   Mr. Beutel distributed a more recent report with up to date information and timelines.  Mr. Beutel will supply the committee with a new report at every Bond Oversight Committee meeting.
   The shortage of contractors was discussed.
   
   
7. Site Reports and Project Updates (architects)
   Mr. Wilcox from KBZ Architects reported: Santa Barbara High School office is almost finished, gym bleachers are complete, restrooms are in progress, girls locker room is awaiting contract award, the main building elevator timeline is falling behind, band and choir will be done by next week, we are in DSA with phase 2, electrical infrastructure going out to bid. San Marcos High School auditorium is 99% complete. Santa Barbara Jr. High School lunch shelter is close to completion. La Cumbre Jr. High School is progressing, heating system being worked on, moving at a good pace, will continue working around the teachers when they start.
   Jim DiCamillo from WLC Architects reported: La Colina Jr. High six classrooms are ready to move in, everything else should be done by Sept. 2, library is completed, there was some vandalism at the site. Goleta Valley Jr. High is very close to completion, there was a broken sewer line. Dos Pueblos High School stadium improvements are under construction, Americans with Disabilities Act and infrastructure project will be out of Division of State Architects (DSA) on Monday or Tuesday, the new theater is in DSA, pool has been restarted and its fundraising continues, the pool construction should start in the spring.
   It was suggested that the Dos Pueblos High School Greek Theater was a separate project and should not be grouped with other work in the financial report. Mary Stark was not aware but stated she would look in to it.
   
   
8. New Committee Membership List
   Mr. Vranish requested that the committee members provide changes in membership to Dave Hetyonk. The committee will revisit the roster at the next meeting.
   
   
9. Nomination of Officers for September Elections
   The nomination of officers will be added to the September agenda
   
   
10. New Business
    A potential September meeting change was discussed. The committee agreed to change the date from September 15, 2004 to September 16.
    
    
11. Meeting adjournment
    Meeting adjourned at 7:40 p.m.
    Next meeting scheduled for Thursday, September 16, 2004.
    
    Minutes respectfully submitted by Alma Flores.