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January 25, 2005.

Bond Oversight Committee

November 17, 2004 Minutes

1. Call to Order and Roll Call
   Meeting called to order at 6:02 p.m. by Chairman Larry Vranish
   
   Members present:
   Jim DiCamillo, Joe Wilcox, Kris Robertson, Jan Zettel, Virginia Colina, John Becchio, Jennifer Foster, Larry Vranish, Jami Kaner, Ginny Kuga, Nancy Harter, Tariq Kadri, Tomaso Falzone, Dave Getting, Paul Turnbull, Mike Kaner, Rick Wilson, Michael Gonzalez, Barbara Keyani, David L. Ortiz.
   
   Others present:
   Dave Beutel/Cannon & Associates
   Julie Avnit/Spectrum Management Solutions (FAST software for bond accounting)
   
   Flag Salute:
   Led by Michael Gonzalez
   
   Public comments:
   None
   
   
2. Review/Approval of Minutes from September 16 and October 20, 2004
   Larry Vranish noted a mistake in the September minutes and requested the minutes be changed to reflect that Mr. Ortiz led the flag salute. He also noted a mistake in the October minutes and stated the last sentence should read: Ms. Kaner was elected vice-chair and David Geeting was elected communications officer, both unanimously.
   
   Motion was made by Larry Vranish to approve the September minutes as amended.
   Seconded by: Harter
   
   Motion was made by Nancy Harter to approve the October minutes as amended.
   Seconded by Mr. Kaner
   
   
3. Public Relations Update
   Barbara Keyani reported on various items such as the grand opening of the San Marcos High School auditorium, CASA magazine and Santa Barbara Newspress both featured great articles regarding the grand opening. Barbara continues to work with Santa Barbara High School on their signs. She stated that Marsha Barr had offered to keep a binder with project updates and announcements.
   
   
4. Financial Report Update
   Larry Vranish announced that Mary Stark was out at conference and Julie Avnit would update the committee.
   Julie Avnit distributed a financial report with data current through October 31 and gave a brief recap. A question and answer session took place. Julie stated the auditors were due to come in some time in November and they would be clarifying a number of areas for her and Mary.
   
   
5. Follow-up on Master Schedule for Projects – Dave Beutel, Cannon Associates
   Dave Beutel gave a brief recap of his report and a questions and answer session took place.
   Larry Vranish requested clarification from Jim DiCamillo on the process, and its timeline, when changes are made to plans (specifically back checks and change orders)
   Mr. DiCamillo and Mr. Wilcox explained the process to the committee and clarified the difference between back checks and change orders. They confirmed that when plans are returned from the Division of State Architect (DSA) they immediately take a look at them.
   City of Santa Barbara Historic Landmark Commission (HLC) sites were discussed.
   
   
6. Site Reports and Project Updates (architects)
   Joe Wilcox/KBZ Architects reported on his assigned sites:
   Santa Barbara High School: preparing bid for electrical infrastructure project, phase II mod going back to DSA, La Cuesta High School design work, access ramp, restroom remodel, 30’s wing parking lot is fairly complete, will go out to bid soon, planning interim library.
   San Marcos High School had its grand opening of the auditorium, combining site and building upgrades, field house restroom is 99% complete, pool and gym going back to DSA for final backcheck.
   Santa Barbara Junior High School phase II modernization drawings will be going out to bid and start construction in June.
   La Cumbre Junior High School phase I is wrapping up, phase II is going out to bid next week, interim housing will be needed.
   
   Jim DiCamillo/WLC Architects reported on his assigned sites:
   Goleta Valley and La Colina Junior High School’s construction is winding down; drop off ramp for project at La Colina, the activity room is waiting for the districts authorization to go out to bid.
   Dos Pueblos High School’s Americans with Disabilities Act and infrastructure construction are currently out to bid, bleachers are under construction, and pool went to DSA on November 1.
   
   The committee discussed the bidding process.
   
   
7. Report on San Marcos Auditorium Open House
   Assistant Principal Jennifer Foster felt the item had been covered at the beginning of the meeting.
   
   
8. Update on Community Youth Performing Arts Center (CYPAC) Donations for Santa Barbara Junior High School Theater
   Michael Gonzalez reported on behalf of Dave Hetyonk. He distributed a copy of a memo from Gary James/Accounting Department listing the various payment amounts received from CYPAC. Per Dave Hetyonk no more payments are expected from CYPAC.
   Larry Vranish asked how CYPAC payments tied in to the bond’s funds. Dr. Sarvis will research Mr. Vranish’s question.
   Paul Turnbull indicated that Mr. Beutel’s project report seemed to indicate that there was still work to be done at the Santa Barbara Junior High School’s auditorium. Joe Wilcox stated the work was complete and nothing more was to follow.
   
   
9. Project Management and Clerical Support
   Brian Sarvis reported briefly on the item stating that Dave Heytonk would have more information for the committee at a future meeting. He stated that additional support might be needed for future project management, in addition to clerical support, both funded through bond monies.
   Paul Turnbull stated there was a need for district support for the schools that were bringing construction to an end. He gave various examples such as TV’s not hooked up, brackets needing to be welded, clocks, intercoms and speakers not working appropriately.
   
   
10. New Business
    Tomasso Falzone asked if there was a process in place for reporting to the public as projects were being completed and noted the importance of keeping the public informed.
    Mr. Falzone had a few questions: developer fees, how much money was coming in and what was it being used for? Plans to issue a new bond and timeline for issuance of new bond? Dr. Sarvis will research and get back to him.
    Nancy Harter requested a report from Carl Mayrose and Dave Hetyonk regarding the district support for schools after construction (Paul Turnbull’s comment)
    
    Future agenda items:
    Tomasso Falzone indicated he didn’t feel the financial report was complete and that it was important to keep on it.
    Larry Vranish stated it was also important to discuss/report on the equitable disbursement of monies through out the schools.
    
    Public Comment:
    Elizabeth Sorgman- who determines the level of priority for construction?
    
    Motion was made by Nancy Harter to have a Bond Oversight Committee meeting in December, without the attendance of Mr. Beutel and the architects. The December meeting will have reports for the committee from Mary Stark and Dave Heytonk regarding, developer fees, project completion and cleanup.
    
    The committee agreed unanimously to meet in December.
    
    Joe Wilcox/KBZ Architects noted it was important that they (KBZ and WLC) be informed of the current balance remaining for construction projects. He also requested clarification on the ”non-constructions” costs noted in the financial report.
    
    
11. Meeting adjournment
    Meeting adjourned at 7:35 p.m.
    Next meeting scheduled for Wednesday, December 15, 2004.
    
    Minutes respectfully submitted by Alma Flores.