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last updated on
March 21, 2005.

Bond Oversight Committee

February 16, 2005 Minutes

1. Call to Order and Roll Call
   Meeting called to order at 6:00 p.m. by Chairman Larry Vranish
   
   Members present:
   Monica Hammonds, Jennifer Foster, Paul Turnbull, Quentin Panek, Jan Zettel, Carl Mayrose, Mary Stark, Ramona Marten, Ivan Girling, John Becchio, Lito M. Garcia, Mike Kaner, Marsha Barr, Tariq Kadri, Dave Geeting, Tomaso Falzone, John Holehouse, Rick Wilson, Jamie Kaner, Larry Vranish, Brian Sarvis, Ginny Kuga and Nancy Harter.
   
   Others present:
   Virginia Colina, district bond accountant
   Dave Beutel, Cannon Associates
   Joe Wilcox, KBZ Architects
   Jim DiCamillo, WLC Architects
   
   Flag Salute:
   Led by Jennifer Foster
   
   Public comments:
   None
   
   
2. Review/Approval of Minutes from January 19th, 2005
   Tariq Kadri noted he was present at the January 19th meeting.
   Motion was made by Larry to approve the January minutes as amended.
   Seconded by Tariq Kadri
   Motion passed
   
   
3. Public Relations Update
   • Larry Vranish introduced Mr. Quentin Panek as the new Dos Pueblos High School principal
   • Dave Geeting announced that Paul Turnbull and Kristine Robertson would be making a presentation regarding Measure V Funds for the Realtors Association at the Cabrillo Arts Center on March 3 at 8:30 a.m.
     
     
4. Financial Report Update
   Mary Stark, assistant superintendent business services, reviewed the updated financial report with the committee.
   Points covered included:
   • Project expenditures through 1/31/05
   • 125 thousand in interest income to date
   • 21 million remaining in bonds to be issued
   • Availability of audits may for next month
     
   Jim DiCamillo requested that all encumbrances be added to the financial report as well.
   
   
5. Master Schedule for Projects – Dave Beutel, Cannon Associates
   Mr. Beutel distributed an updated report and reviewed it with the committee.
   He reported on the various updates and explained the meaning of the different identifying icons.
   
   
6. Site Reports and Project Updates – Architects
   Joe Wilcox/KBZ Architects reported on his sites:
   • La Cumbre Jr. High: Phase II bids due 3/8. Phase I 99% complete
   • San Marcos High School: swim room, locker room gym approved. Bids go out 5/9
   • Santa Barbara High School: restrooms under construction are 50% complete, the girls locker room is 50% complete, a pre-construction meeting regarding the 30’s wing parking lot was held
   • Santa Barbara La Cuesta High School: school modernization design is under way
   Jim DiCamillo/WLC Architects reported on his sites:
   • La Colina Junior High School: working on last details, new drop off lane is compete, working on documents to Division of State Architects (DSA) for Americans with Disabilities Act (ADA) compliance projects recommended by Logan Hopper Report, looking at residual projects that did not get completed in Phase I
   • Dos Pueblos High School: ready to begin 6 million in ADA and infrastructure work (stadium, lighting, bleachers) swimming pool is coming out of DSA soon, working on heating and ventilation system, bid for swimming pool expected to go out sometime during the summer, bid for theatre (done through TBP Architects) expected to go to bid mid to late June
   The committee discussed various items, such as:
   • The creation of a shared list of products that did not work out in previous installation projects
   • Project start dates
   • Public recognition of selected completed projects
   • Informing the public of completed projects
   • Nancy Harter suggested a schedule for the architects to present publicly
   • Mitigating bad publicity regarding Measure I-98
   • Creation of picture displays in the board room
   The committee requested that Barbara Keyani and Dave Getting create some type of display.
   
   
7. Update of Search for Additional Management Services
   Carl Mayrose, project manager, reported on the Request for Proposals that were received.
   
   
8. Review of Proposal for Project Bund Funds analysis from Spectrum Management Solutions (SMS)- Julie Avnit, President/CEO
   Mary Stark reviewed the proposal from SMS and explained that the purpose was to provide financial analysis for remaining projects, prioritization of remaining projects and funding analysis to identify available funds/shortfall. The proposed cost is $14,125 and will be completed in about three months. The committee discussed the proposal and its merits.
   
   Motion was made by Tarik Kadri to approve the proposal
   Seconded by Mike Kaner
   Motion passed
   
   
9. Report on Architect Drawing Ownership
   Carl Mayrose led the discussion. He stated that the architects own the drawings but per state education code the district can request rights to copyrights.
   The committee discussed the ownership of the drawings.
   Joe Wilcox and Jim DiCamillo felt the discussion was irrelevant because they both turn everything over to the district.
   
   
10. New Business
    None
    
    
11. Adjournment
    Meeting adjourned at 7:16 p.m.
    
    Next meeting scheduled for Wednesday, March 16, 2005.