Job Description: Accounts Payable Technician

SALARY

DEFINITION

Under the direction of the director of Fiscal Services, perform technical accounts payable functions assuring processing of purchases and vendor payments are in accordance with established policies and practices; assure invoices are paid in a timely manner.

EXAMPLES OF DUTIES

Perform technical accounts payable functions assuring processing vendor payments are in accordance with established policies and practices. Audit invoices, mileage claims, conference reimbursements, phone bills and other claims; calculate payment and code with appropriate account numbers; inspect invoices for accuracy, conformance and proper authorization; file materials as assigned. Enter data into the computer and generate reports; balance accounts and report totals in appropriate books. Prepare checks according to established procedures; verify checks for correct amount, place in envelopes and mail to appropriate vendor. Sort and distribute mail within the department. Answer phones; provide information and assistance to vendors, consultants, personnel and visitors as needed; research payment information for vendors or school district personnel. Maintain records of contracts and payments, change orders, stop payments and other records as assigned; maintain and assist in the preparation of a variety of records and reports, vendor reports, financial data input, warrants and other related matters. Operate various office equipment including a computer, copier, 10-key adding machine, check signer and other machines as assigned. Perform related duties as assigned.

EMPLOYMENT STANDARDS:

Education and Experience: Any combination equivalent to graduation from high school supplemented by course work in accounting or financial record-keeping and three years increasingly responsible experience in the maintenance of financial and statistical records relating to accounts payable.

Knowledge and Abilities: Knowledge of principle and procedures of accounting, including governmental procedures, school district fiscal, payroll and budget procedures; procedures to generate checks and invoices; financial and statistical record-keeping techniques.; laws, rules and regulations related to assigned accounting activities; District organization, operations, polices and objectives; operation of office equipment, including a computer and spreadsheet software applications; interpersonal skills using tact, patience and courtesy; oral and written communication skills; modern office practices, procedures and equipment. Ability to coordinate and perform complex accounting functions related to financial statements for various funds involving receipt and proper disposition; receipt, post and reconcile financial transactions; prepare and process financial, statistical and accounting and purchasing documents, records and materials; verify, post, balance and adjust accounts; add, subtract, multiply and divide quickly and accurately; learn and apply policies, procedures, rules, regulations and State Education codes involved in assigned activities; answer telephones and greet the public courteously; perform clerical duties such as filing, typing, duplicating and maintaining routine records; understand and follow oral and written directives; maintain consistent, punctual and regular attendance; receive and process revolving cash vouchers; communicate effectively both orally and in writing; establish and maintain cooperative and effective working relation-ships with others; operate office equipment, including a computer and spreadsheet software applications; plan work and meet schedules and timelines; work independently with little direction; maintain confidentiality of sensitive and privileged information; prepare and maintain accurate records, files and reports.

Physical Abilities: Seeing to inspect financial or statistical records and read a variety of materials; bend at the waist, kneel or crouch to retrieve and file records; movement of hands and fingers to operate office equipment; hear and speak to exchange information in person and on the telephone; sitting for extended periods of time.